What is Stock Audit and how to do it?

Stock audit is generally a semi annual or annual activity. The audit is conducted to reconcile the actual physical inventory at the warehouse with inventory shown in WMS.

Approval Workflow:

An approval flow needs to be set up in WMS before creating any stock audit. This is a one time activity.

1. Go to settings - Approval Configuration 

2. Click on Create Approval Workflow

3. Select a module - Stock Audit 

4. Select approval levels - it will decide how many level of approvals are required to initiate the audit process

5. Fill in description (optional)

6. Click on ‘create’

Initiating a Stock Audit:

1. Under left menu bottom Option, click on “Inventory reco” 

2. Click on the Stock audit button.

3. A screen will appear with the warehouse already selected, enter the tentative start time and end time for the audit.

4. Upload the Stock Audit plan and clients approval doc (both the documents are mandatory) and click on create.

5. The user can either update the audit if any of the details/ documents need to be updated, else click on submit for approval. 

6. Once the stock audit is approved, the status gets updated. Click on blue arrow to start the stock audit ( as shown below)

Note: All put aways must be closed before starting the stock audit

1. Click on the eye button to view details, the system would auto create a cycle count for all the bins.

2. Update the Assignee for each bin.

3. On the view details page – click on the eye button to continue.

4. Scan the bin for which the cycle count is to be done.

5. Scan the items present in the bin.

6. Complete the cycle counts for all the bins.

7. Once all the bins are counted for stock, go to stock audit and mark the audit as complete with the tick mark symbol.

8. The system will generate the bin wise and SKU wise variance reports.